FOGS November Meeting

November 10, 2021

Members Present:

• Justin Hollister

• Genevra Knight

• Caitlin Sobotka

• Mary Nisi

• Gabe Slough-Cummings

• Joy Tennent

• Lindsay Semph

• Nicole Dalesandro

• Joanna Miner

• Andy Distel

Start: 7:35

• Check In: Allyn Teti

Funding Requests

• Old/Approved: Both requests were approved unanimously. Items have been ordered and are in transit

• Media Works for STEAM

• Got teacher discount on some items from Apple. One group of items was placed on the FOGS card with 3 others spread on separate cards

• $1,200 cheaper than original budget with additional costs falling off for sales tax

• Ukuleles for Andy and the music program

• Used additional budget from Apple items for some items related to masking and bell covers additional items for $750

  • Microphone in original budget will now be purchased through school

• Updated financials: after the approved purchases cash balance will be approximately $57K (Goethe Fest funds have not yet been placed in)

  • Need focus on fundraising to replenish funds

• Flexible Seating: Was approved under the previous board with a cost of less than $1,000. Nicole will proceed with purchase pending confirmation by teachers

• Chairs Update

  • Lindsay: LBOTS

    • LBOTS 2022 Planner

      • Lindsay walked through the planner of the milestones/activities for the project

    • Venue search - ideas welcome

      • Still working through these aspects

      • Potential:

        • Concord Music Hall

        • Stan Mansion

        • Segundo Ruiz

        • Fort Knox

      • Genevra to check if there was a check sent to Logan Square Auditorium for last year’s planned event

      • May need to anticipate the cost increasing due to Covid

    • Sponsorship Process - Everyone is on the team (Gabe)

      • Entry point for sponsorship is $100

      • Additional information will be in the media kit

      • Gabe to distribute a spreadsheet to track this

      • Would include a program for donorship and silent auction donations

      • For restaurants, not actively seeking food donations. Could receive gift cards

  • Caitlin: GGT (January 29th)

    • Sign up date will be before winter break with auditions after

    • Need to determine capacity and Covid considerations

    • Will need volunteers for auditions and events

      • Stage managers

      • MCs

      • Ushers (potential)

    • Will have a virtual option as well but need to confirm technical capabilities

    • Full “STEAM” Ahead for the theme

    • Looking for art submissions that could move to the silent auction

    • Will have a Merch table there as well

    • Ms. Bartlett has volunteered to open proceeding with a performance and be a coach

      • Could we have her as an MC?

  • Mary/Gabe: Cookbook

    • Additional editing is required and there are items pending for delivery.

    • Have a list of deliverables at this point, but pending further discussion

    • Plan was to use the printer that the yearbook was through

    • Desire is to get cookbook completed by holiday season

  • Gabe: Holiday Raffle

    • Fundraisers were approved by the LSC

    • Will be working with Joy to get posted to website by early December

  • Gabe: 125

    • Plan to get the write up for the website, pamphlets for families and businesses.

    • Go-live in December

    • Monthly messaging for monthly giving campaign will be a push

    • November 30th is Giving Tuesday

  • Genevra: How to get your vendors paid

    • Best way is to get an invoice to Genevra to process payment directly

      • Ideally 3-4 days notice

    • Other emergent items can be handled on a one off basis

• Social team update

  • Rebecca/Gabe: Content for site

    • Contacting school members for content creation

• New Event/Fundraising Proposals

  • STEAM Gala and monthly raffles (Gabe)

    • Tabled motion pending additional email and conversation

  • Dine to Donate (Joanna)

    • First one will occur December 8th with 33% going back to FOGS: Chipotle on Elston

    • Will create a posting strategy for social

• 8th Grade Lunch Budget - discuss options

  • Will leave open for teachers to decide since it was their fundraiser

Meeting end 9:20 PM