FOGS October Meeting
FOGS MEETING AGENDAS 2021-2022
October 13, 2021
Members present
Gabe Slough-Cummings
Justin Hollister
Heath Davis
Joanna Miner
Joy Tennent
Cait Sobotka
Amanda Eich
Andy Distel
Meeting Start: 7:35 PM
Goethe Fest Recap (Joanna and Mary)
Introduce new Program Template Form (Gabe)
New project template was introduced to team with a test run with a file located on the shared drive
Used for next events to house the background information
Feedback:
Add a schedule to the template
Incorporate branding storage to keep consistent form
Event was a successful community engagement event
Brought in $1,000 from the raffle, the QR code Venmo option proved the most successful payment option
For future opportunities, we need to consider additional funding activities/donation opportunities
Additional items for lessons learned are located in the Goethe Fest Project Form
Funding Requests
New
Heath & Andy - Music Tech
Heath presented on STEAM Multimedia
Looking for kids to be able to produce music, news updates, podcasts using existing technology
Benefiting groups
Goethe Broadcasting Group
Advertisements (Future Environmental Club)
Student Yearbook
Music Program
Tech Needs ($11,520.88 before tax):
2 Macbook airs
3 iMacs
1 Macbook Pro
4 Blue Yeti Microphones
1 Apple Magic Mouse
1 USB to Thunderbolt adapter
1 2TB External Hard Drive
4 USB-C to HDMI Cable Adapter
200+ Soundtrap student licenses
Question regarding the licenses: they are a per year purchase that would need to be renewed annually at a cost of $968
Heath and Andy to follow up with presentation after the meeting
Going to put the vote into an email vote of the board
Emily Albun will present at a future meeting regarding art needs
Andy - Ukuleles
Andy presented regarding purchasing ukuleles for the music program as an affordable, easy option for students
Purchased through Quinlan & Fabish:
30 Student Ukuleles @ $65 each
1 Teacher Tenor Ukulele $130
Total cost: $2,079
Additional items for upkeep would also be purchased
Andy to send presentation as follow up
Voting from board will occur over email
Safety team - Kiss N Go
Gabe approved a quick budget item for safety harnesses at $150
Funding Request form - review/approval
Form was updated to include additional in depth information
**Action Item for Team** review this form on the drive and provide feedback to Gabe
Treasurer Update (Genevra)
Payment and receipts process - how to get your vendors paid!
Was not able to make the meeting and item was tabled
Social team update
Project flow
Rebecca - New social team requests, social posts
If you need to share anything out through social, provide language to Rebecca
Amanda - Design needs for the team
Joy - Site updates
Social team planning/to-do list
Set up during the social team meeting for organization along with a calendar of items that need to be posted out
For future events, contact team to add to list for timing for getting information out
To get something added contact Rebecca and Gabe
One-sheet on prior funding projects
125 logo
Will do an email vote for these items in follow up to meeting
Will use to fill out our merchandise
Content from Cassandra Volta
Will be taking a video at the school and completed editing for free with 15 second spots for social posts and one minute video on the FOGS website
The style will be informational regarding what a parent would want to see/know about the school
Any feedback or ideas can be sent to Gabe to get in contact with Cassandra
Content folder on drive
FOGS Social Content folder added to the shared drive for any acceptable photos that can be used
Additional spreadsheet is included for photo description
Website Audit: updates are pending translation effort and notes will be posted on the drive for anyone to add recommendations
Existing event/Fundraising Updates
Goethe’s Got Talent
Event is planned for in-person, teachers will encouraged to participate
There is going to be an after school mentor-ship program to polish vocal performances
Gallery space will be set up for artwork with potential to auction off pieces (STEAM Gallery)
Open call for mentor-ship for students to contact Cait & Gabe
To take place in one of the final Saturdays of January (22/29)
LBOTS
Still in initial planning stages
Cookbook
Going to proof before printing and then will send out Spanish version for proofing
New Event/Fundraising Proposals
Proposal for dine to donate to fundraise for the school
Could do once per month
Have received invitations from an organization
Wendys, Baskin Robbins, Dunkin Donuts are potential candidates
Fun Run - to benefit Garden (Gabe)
Lisa would do the heavy lifting but would want to run the fundraiser through the website
Donation level and notes for which kids are supporting
Need additional input from Genevra
Holiday Bazaar/Raffle - to benefit 8th graders/STEAM (Gabe)
Bazaar is run through the girl scouts
Would add a raffle to this existing event on the FOGS website
Free haircuts, wine, photography
Vote to occur over email
Goethe Store (Gabe)
Grants - do we want to recruit a chair and do we need LSC approval (Gabe)
Thought is that we would send out a call to the Goethe community for someone in their wheelhouse
STEAM Gala and monthly raffles (Heath)
Proposing evening event with partners and fundraise for STEAM.
Proposal to add a raffle function to the website and hold the money in the FOGS budget
Heath to send over talking points and costs for vote
8th Grade Lunch Budget - discuss options
Item tabled for future discussion with Genevra present
Close meeting at 9:30PM